CIB Executive Assistant - 12 Month Fixed Term Contract at Wells Fargo

The position follows standard trading floor hours (8:00am–5:00pm) and is office‑based five days per week, reflecting the team‑oriented environment and the value placed on in‑person collaboration and learning.

Your journey with us involves more than just a job; it's a chance to be part of something exceptional. We take pride in our award-winning culture where inclusivity is not just embraced; it's celebrated. When you join Wells Fargo, you become a part of a dynamic global bank, where excellence and belonging combine to provide you with a workplace culture in which you can truly thrive and excel. Apply today and chart a course for a meaningful career with us that knows no bounds.

In this role, you will:

• Be responsible for complex diary management for all leaders in support scope; effective scheduling of meetings and activities as required and in a timely manner.
• Proactively manage the mailboxes for all leaders in support scope; ensuring are actions are tracked and followed up on in a timely manner.
• Manage the oversight of Travel bookings using online Concur travel booking tool by the remote admin team, ensuring adherence to corporate travel policy and CIB specific approval requirements
• Manage the oversight of processing & submission of monthly expenses by the remote admin team, ensuring adherence to policy at all times
• Provide administrative assistance on projects, meeting preparation etc.
• Co-ordinate visitor schedules, reception and access requests.
• Manage, create and distribute reports and meeting documents as required; take and distribute meeting minutes for Line of business as required.
• Answer and direct phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution.
• Perform proxy role for various systems and internal approvals.
• Assist with call reporting, if required.
• Perform complex administrative tasks as required.
• Partner with support teams for any technology, facilities, or support needs that arise for the business.
• Support event planning teams and management for select charity, customer facing, or office events.
• Provide back-up EA support / cover to the broader EMEA Regional Executive team.
• Manage the monthly update of organisational charts.
• Represent the office with competence and professionalism .
• Operate at the highest standards of confidentiality, discretion and diplomacy.
• Use initiative to rapidly resolve general issues and queries in an efficient manner.

Required Qualifications:

• Experienced in providing support to senior level executives and able to face off across multiple lines of business and wider senior leaders.
• Experience of working in a financial services organization in a Global Markets/Investment Banking business or international financial services industry.
• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
• Dynamic, highly motivated, target oriented and professionally committed at all times.
• Excellent organizational skills with the ability to multi task and use initiative.
• Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.
• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.
• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel, Word, and conference tools like MS Teams & Zoom. Additional experience in Visio is preferred.
• Experience working in a complex multinational organization.
• Resilient, proactive, and hands-on with a can-do attitude.
• Meticulous approach with a high attention to detail.
• Experience with minute taking & reviewing board / committee materials with executive.
• Understanding of financial markets and global markets an advantage.
• Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Job Expectations:

• 12‑month fixed‑term contract
• The position follows standard trading floor hours (8:00am–5:00pm)
• Office‑based five days per week.

End Date: 9th April 2026