Customer Services Flexible Assistant at The University of Sheffield

Salary per annum (£):£23,742 - £24,685 potential £25,804
The role of Customer Service Assistant is a key role in supporting students, staff and visitors.
A customer focused personality is essential, along with the ability to provide advice, support and general information to a diverse audience.  The role involves working across two customer services reception desks, both at Ranmoor and Endcliffe, as well as managing telephone and email communications. 
We are looking for an enthusiastic and self-motivated individual with excellent customer service skills, with a flexible approach to covering early shifts (6am start) and late shifts (10pm finish), including weekends and bank holidays.
Main duties and responsibilities

• Provide excellent and professional customer service for students, visitors and staff.
• Handle enquiries via phone, email and in person from students, staff, and external stakeholders. Coordinate with the University security team for student lockouts. 
• Act as a first point of contact, to resolve complaints promptly and effectively.
• Assist with bedroom allocation for ad-hoc cohorts including summer conferencing and respond to guest enquiries.
• Record daily deliveries, post and lost property; prepare outgoing mail for students and staff. 
• Manage distribution and return of keys/fobs for accommodation buildings including cycle storage and car parking permits.
• Support the management and auditing of 9,000 building keys, including daily and annual checks.
• Coordinate with the Accommodation Office and Residence Life to allocate emergency rooms.
• Process card payments for keys, fobs, and laundry cards; reconcile daily and ensure PCI compliance with Finance.
• Log maintenance enquiries via StarRez, coordinate with contractors and staff, and notify residents of planned maintenance.
• Manage the site entrance barrier system at Ranmoor & Endcliffe sites, controlling access as needed.
• Assist with Intro Weekend and semester changeover preparations, including key preparation, welcome packs, fob programming, and coordination with other University sites.
• Support student arrivals and departures during Intro and Exit Weekends, ensuring keys are checked in/out and rooms are inspected for vacancy.
• Support the recruitment of new students by conducting Open Day accommodation viewings, leading campus tours, and assisting at information stands.
• Carry out other duties, commensurate with the grade and remit of the post.

What we offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Academic Career Pathways / Professional Services Shared Skills Framework.
• A range of generous family-friendly policies
• paid time off for parenting and caring emergencies
• support for those going through the menopause
• paid time off and support for fertility treatment and more

End Date:  22nd March 2026