Executive Assistant at Rainforest Alliance

POSITION SUMMARY:

• The Executive Assistant will support the Chief Product Officer in all aspects of their responsibilities, including general administrative tasks, driving engagement within the department, as well as strategically managing their time by coordinating daily activities. In addition, in support of the full department, the Executive Assistant will facilitate the effective distribution of information on current activities and decisions, via regular departmental meetings, newsletters and email cascades.

WHAT YOU WILL BE DOING: : 

• The Executive Assistant will assist both the Chief Product Officer in all areas of executive operations and coordinate communications across programs and units/departments;
• Coordinate all aspects of meeting preparation, including communication, logistics, agendas and materials preparation, as well as meeting follow-up, including taking and sharing minutes, and tracking correspondence;
• Handle communications by coordinating consistent and timely follows up between team members, and other units as needed;
• Connect stakeholders and initiate workflow streamlining;
• Provide strategic management and oversight of the Chief Product Officer’s time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;
• Support in and provide statistics, presentations, calculations and other communications;
• Prioritize conflicting needs; handle matters expeditiously, proactively, and assure successful follow-through, with minor supervision;
• Proactively drive engagement across the department, identify areas with challenges, and make suggestions on how to improve and drive connection for all colleagues located across the globe;
• Administrative and operational support for the department, handling; expenses and invoice payments, agreements like NDA, PCA; coordinate workshops and field visits; and occasional team engagement activities;
• Set up of quarterly departmental meetings, roadmap sessions, and newsletter for the department;
• Coordinate all aspects of new employee set up and onboarding, including establishing a standard training agenda and schedule; and
• Provide general administrative support as needed.

WHAT WE ARE LOOKING FOR: 

• Bachelor’s degree is required;
• 6-8 years Executive Assistant experience, or administrative experience at an executive level;
• Excellent computer skills and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); 
• Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:
• Exceptional organizational skills to handle ambiguity and multiple priorities in a time critical manner;
• Pro-activeness, engaging, keeping consistent overview of the department;
• Working experience in an international and intercultural environment; and
• Language skills: English, but Dutch preferred, or at least a working knowledge and willingness to learn Dutch. Additional languages are welcome. 

BENEFITS OF WORKING AT THE RAINFOREST ALLIANCE: 

• Be a part of a global organization with a strong mission and a collaborative, respectful, and accountable culture.
• Enjoy opportunities for professional growth and career development.
• Benefit from remote working flexibility and flexible hybrid working environment.
• Receive a competitive salary package.
• A favourable time‑off policy, including annual leave and Resilience Days, to help you recharge and balance life outside of work.
• Prioritize your wellbeing. We have numerous ways to promote work-life balance, so you get the chance to take some time off, recharge, and remain at your best. This includes:
  • Resilience and personal leave days
  • Employee assistance programs
  • Wellbeing activities
  • Sabbatical opportunities.