Personal Assistant at BAE Systems

Job Details
This role is critical to the effective functioning of the Naval Ships Senior Leadership Team, acting as a trusted extension of the executive and enabling them to focus on strategic priorities. By providing confidential, accurate and timely support, the role safeguards decision-making quality, information flow and operational continuity. Proactive anticipation of issues and needs helps prevent delays, reduces risk, and ensures smooth day‑to‑day delivery in a fast‑paced and complex environment.

Core Duties

• Provide efficient, effective, proactive and confidential support to a Senior Leadership Team member(s) ensuring that their priorities are actioned and achieved
• Manage all incoming communications and ensure efficient/optimised use of time via diary management
• Book complex travel and process expenses ensuring due diligence and process adherence
• Act as delegate across multiple business systems to enable on time processing of information and proactive action management on behalf of the SLT member(s)
• Support Naval Ships events, VIP visits and co-ordinate/plan local SLT member(s) visits ensuring high attention to detail

Essential Skills

• Must have substantial proven experience already working as a Personal Assistant within a large scale organisation providing support to high level directors or senior leadership
• Previous experience as a Personal Assistant providing high-level support to directors or senior leadership
• Ability to manage workload efficiently within a fast-paced environment
• Excellent organisational skills with the ability to effectively manage time and prioritise workload
• Strong written and verbal communication skills, with a proactive approach to engaging with stakeholders. Demonstrates tact, diplomacy, and discretion when communicating with a range of audiences
• Highly developed administrative skills, with proven experience in organising meetings, preparing agendas and supporting materials, and recording actions and minutes where required

The PA team
The PA team operates in a fast‑paced, high‑impact environment where agility, precision and open communication are essential. This role is fundamental to enabling senior leadership, providing seamless support across complex UK and international programmes and ensuring leaders can perform at their best.