Personal Assistant at The University of Sheffield

Salary per annum (£):  £27,319-£31,236 pro rata (potential to increase to £33,951 pro rata)

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

• You will be responsible for providing comprehensive, high-level personal assistant support to the Faculty Executive Team. This includes diary management, handling correspondence, committee servicing, and making travel arrangements. You will support the Faculty Executive Assistant in the delivery of key processes. You will provide a professional and welcoming reception service in the Faculty Office.

Main duties and responsibilities

• Provide professional and confidential personal assistant support to the Faculty Executive Team.
• Act as a professional and welcoming first point of contact for the Faculty Office, directing queries as appropriate in person, by email, and by telephone.
• Effective management of the Faculty Executive Team calendars, working with a high degree of autonomy to schedule meetings and appointments, and handling meeting requests.
• Sort, distribute, and respond (or draft responses) to incoming correspondence for the School Executive Team in a timely and efficient manner.
• Service Faculty meetings as required. Request agenda items, prepare and circulate the agenda and papers, prepare and circulate minutes, and provide follow-up on actions.
• Make travel arrangements for the Faculty Executive Team.
• Assist in the organisation of Faculty events.
• Support the Faculty Executive Assistant as required to coordinate and support Faculty processes for HR and Finance-related administrative processes.
• Maintain information related to the Faculty Team and the Faculty Executive Team.
• Under the direction of the Faculty Executive Assistant, work to introduce new procedures and review and enhance existing procedures.
• Undertake other activities as required to ensure that all administrative activities are carried out in a timely and efficient manner, providing cover for the Faculty Executive Assistant when needed.
• Carry out other duties commensurate with the grade and remit of the post

End Date: 27th April 2026