Personal Assistant at Vodafone

What you’ll do

• The Personal Assistant will provide high‑quality, proactive administrative and organisational support to two senior leaders, as well as broader support to their teams as required.
• This is a fast‑paced role requiring excellent judgement, attention to detail, discretion, and the ability to manage multiple priorities.
• Provide comprehensive administrative support to the Group Deputy Company Secretary and the Legal & Compliance Director for Vodafone Business.
• Deliver full diary management, coordinating complex internal and external meetings across the UK, Europe, APAC and the Americas, working confidently across multiple time zones.
• Organise and manage all aspects of overseas and domestic travel, including flights, accommodation, itineraries, visas and associated logistics.
• Prepare, format, quality‑check and manage documents, presentations and materials for meetings and wider business use.
• Draft meeting agendas, coordinate attendees, book meeting rooms, log external visitors on internal systems and host visitors when required.
• Take accurate and timely minutes of meetings, capturing key discussions, actions and decisions, and following up with stakeholders to ensure completion.
• Manage purchase orders including creation, tracking and liaison with Finance and other internal teams to ensure timely processing.
• Process and oversee expenses.
• Manage end‑to‑end employee onboarding and offboarding, including arranging IT equipment (laptops and phones), building access, email setup and coordination with IT and other support teams.
• Provide and manage access to internal systems for new starters and existing team members, ensuring appropriate permissions are maintained.
• Maintain and update team distribution lists to ensure accuracy as individuals join or leave the business.
• Arrange couriers for sensitive and formal documentation, including statutory forms to Companies House.
• Provide ad‑hoc administrative support to the Corporate Secretariat and Vodafone Business Legal & Compliance team as required.

Who you are

• Proven experience in a Personal Assistant or Executive Assistant role supporting senior leaders.
• Strong organisational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills, with strong attention to detail.
• Confidence working with senior stakeholders and handling sensitive and confidential information with discretion.
• Experience managing diaries, travel and expenses for senior executives.
• Strong IT capability, including Microsoft Outlook, Word, PowerPoint and Excel.

Not a perfect fit?

• Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about empowering people and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to still apply as you may be the right candidate for this role or another opportunity.

What's in it for you

• Yearly bonus: 5%
• Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
• Charity days: 5 days/year
• Maternity leave:  52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
• Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%.
• Access to: private medical, private dental, free health assessments, share save scheme
• Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan