Project Officer - Procurement & Logistics (Roster) at Palladium

Procurement and Logistics Roles:

• HSOT provides a range of expertise to the Humanitarian Crisis Response Department (HCRD) in FCDO to support crisis response and to enhance FCDO’s capacity in spikes in protracted crises. HSOT P&L team is sourcing a surge pool to contribute to the delivery of end-to-end supply chain services to support FCDO’s emergency response activity. Selected candidates will undertake a range of duties including procurement and co-ordination of goods and freight services during and in-between responses. These candidates will form a part of the roster out of which Consultants will be selected by Palladium International Ltd to work alongside, HSOT and Civil Servants representing the UK Government on short to long term tasks. These roles are likely to be UK based assignments contracted on a fixed term employment module.   
• Please note that Successful selection to the database makes you eligible for consideration for long and short-term assignments and does not guarantee employment.

Primary Duties and Responsibilities: 

Provide project management support within the P&L Team including: 

• Financial responsibilities, drafting and issuing purchase orders, placing orders with suppliers, authorising supplier and consultant invoices under supervision in accordance with the HSOT Delegation of Authority guidance. 
• Information Management both within and outside of response, saving key correspondence and updating Information Management templates; 
• General administration of assigned projects, including managing expenses, scheduling meetings, supporting with project reports and maintaining trackers.  
• Undertake due diligence and pre-qualification of suppliers and providers according to HSOT policies and guidelines.  
• Liaising regularly with the Finance team within HSOT. 

Required Qualifications:

Essential:

• Experience of drafting and issuing purchase orders and processing invoices.  
• Experience in administration and budget management including excellent Microsoft Office skills.   
• Strong communication and interpersonal skills, and proven experience of building excellent working relationships, with the ability to communicate complex procedures and situations to varied stakeholders/clients.  
• Proven ability to deal with a varied, demanding, often conflicting and rapidly changing workload.  
• Proactive and professional work ethic.    
• Demonstrable attention to detail and accuracy  
• Organisational skills: planning, managing information, controlling timelines and meeting deadlines. 
• Due to the nature of the task and location, candidates must hold the right to work in the UK and a minimum of 2 year   footprint in the UK  is desirable. 

Desirable:

• Demonstrable experience of working in procurement and/or supply chain, in particular in international logistics.  
• Knowledge of Power BI 
• Understanding or previous use of infographics