Executive Assistant at Mastercard

Overview

• This role will support the SVP, Value Enablement & Economics (based in London) & CFO, Security Solutions (based in NY).
• We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills. You will play a key part in ensuring the smooth running of day-to-day operations and supporting leadership in achieving strategic goals.

Role:

• Oversee all administrative and operational activities, including scheduling complex in-person and virtual meetings and conference calls across multiple time zones.
• Manage travel arrangements through BCD in line with corporate policy, including booking flights, hotels, transportation, and arranging visas or passports where necessary.
• Handle purchasing and procurement activities: processing purchase orders and payment requests, managing SOWs, and coordinating contract processes with business owners and the Legal team.
• Prepare and develop professional correspondence, reports, presentations, and other communication materials for the team.
• Coordinate logistics for complex internal and external meetings, events, and ad hoc projects, ensuring seamless execution.
• Exercise discretion and sound judgment when handling confidential and sensitive information related to Mastercard and its operations.
• Collaborate closely with other Executive Assistants across Mastercard to ensure alignment, continuity, and operational coverage, acting as a key liaison internally and externally.
• Organize and oversee special projects, ensuring timely completion and meticulous attention to detail.
• Provide executive assistant coverage for other leaders during periods of absence or leave.

All About You:

• Minimum of 5 years of experience in executive administrative support, ideally in a fast-paced, global organization.
• Exceptional attention to detail, with the ability to proactively identify and resolve issues.
• Strong organizational and decision-making skills, with the ability to work independently and manage competing priorities effectively.
• Excellent communication and interpersonal skills, with the confidence to engage and build relationships at all organizational levels.
• Proven ability to handle sensitive and confidential information with professionalism and discretion.
• High proficiency with office software and tools to enhance efficiency and streamline workflows.
• A motivated, detail-oriented professional who is committed to Mastercard’s mission and dedicated to supporting team objectives.
• A collaborative team player who thrives in dynamic environments and can manage multiple tasks simultaneously without compromising quality.
• A critical thinker who continuously seeks opportunities to improve processes, enhance organization, and increase operational efficiency.
• A critical thinker willing to explore and develop process improvements to streamline team operations, organization, and increase bandwidth and efficiency.