Personal Assistant at Allianz UK

In this role, you will provide comprehensive PA support to the Commercial Transformation Director ensuring they are well-prepared and organized to achieve their business goals. You will also assist the broader Transformation Leadership team with ad hoc PA requirements  and collaborate with Business Managers, as well as support other team members. This role will involve working closely with internal stakeholders across Allianz and external partners as needed.

Salary Information

• Pay: £35k - £40k per year.
• Pay is based on relevant experience, skills for the role, and location. Salary is only one part of our total reward package.

About You

• Manages the Commercial Transformation Directors diary ensuring all meetings are scheduled, travel logistics arranged and corporate planning timescales are met.
• Review and maintain the Commercial Transformation Directors inbox, coordinate responses and organises daily actions.
• Provides full administrative support to the Commercial Transformation Director and support for other Senior Managers in the absence of their PAs to ensure work is covered appropriately.  
• Support the wider Transformation Leadership team with their PA requirements on an ad hoc basis 
• Anticipates and fulfils the needs and requirements for meetings and conferences (including webinars etc).
• Ensures key meeting reports, minutes, slide packs/meeting papers, action updates and presentations are completed and issued in good time.
• Handles confidential data in a sensitive manner.
• Ensures that the Team meets the regulatory requirements in all aspects including the Gifts and Hospitality Register.
• Prepares and processes invoices for authorisation.
• Gathers, prepares and submits expense claims.
• Drives and ensures that communications from the Commercial Transformation Director (blogs, intranet content, including organisation charts and distribution lists) are always kept up-to-date.
• Helps to co-ordinate the PA Network to act as a central hub for information to help deliver an optimal front-facing service.
• May mentor or coach new PAs as well as help recruit for PA vacancies.

Essential Skills

• Proven PA experience at a senior level.
• Experience of working with various electronic systems and reporting tools.
• Proven track record of showcasing excellent organisational, communication and prioritisation skills.
• Action coordination and ability to deal with stakeholders and managing them in a sensitive way.
• Effective communication and organisation skills.
• Demonstrates effective influencing and collaborating skills.
• Ability to delegate in the absence of their Manager.
• Advanced proficiency in Outlook, Word, PowerPoint and Excel.

Desirable Skills

• Background from Insurance or Financial services organisation however this is not a requirement.

What We Will Offer You

Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from- so you can pick a package that’s perfect for you. We also offer flexible working options, global career opportunities across the wider Allianz Group, and fantastic career development and training. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including:

• Flexible buy/sell holiday options
• Hybrid working
• Annual performance related bonus
• Contributory pension scheme
• Development days
• A discount up to 50% on a range of insurance products including car, home and pet
• Retail discounts
• Volunteering days