Personal Assistant at Barclays

Location: London  (Hybrid working-3 days in the office on Mon, Weds, Thurs, 2 days WFH)

Length: 6 months (possibility of extension) 

PAYE only 

Overall purpose of the role:

• We are seeking a highly capable and proactive Executive Assistant to join our dynamic Group Sustainability team within BX. This is a pivotal role requiring exceptional organisational skills, a resilient personality, and the ability to thrive in a fast-paced, demanding environment. If you are a seasoned professional with a proven track record of supporting senior leadership and can adeptly manage complex diaries and competing priorities, we encourage you to apply. 

Key Accountabilities: 

• Provide comprehensive administrative and personal assistance to 8 Directors and 1 Managing Director, including extensive diary management for both internal and external engagements.
• Coordinate all domestic and international travel arrangements, including logistics for significant annual events.
• Manage expense reporting using Concur (training will be provided if necessary).
• Anticipate needs, prioritise tasks effectively, and make independent decisions in the face of conflicting demands.
• Act as a key point of contact, managing communication and interactions with various stakeholders, including those with strong personalities.
• Demonstrate the ability to adapt quickly to changing circumstances and immediate shifts in decisions.
• Utilise MS Office Suite, including Outlook and Teams, for document sharing and communication.
• Maintain a high level of professionalism and composure in a potentially high-pressure, 'hard-charging' environment.

Key Skills: 

• Proven experience as a Personal Assistant or Executive Assistant, supporting multiple senior leaders concurrently (minimum of 2+ senior leaders).
• Demonstrated ability to manage complex diaries and prioritise effectively, understanding the relative importance of tasks without constant senior guidance.
• Experience negotiating and working comfortably with senior-level individuals across diverse personalities.
• A resilient demeanour, capable of handling stressful situations with professionalism.
• Excellent multitasking and stakeholder management skills.
• Proficiency in MS Office Suite (Outlook, Teams). Experience with Concur is advantageous.
• Strong language skills with the ability to communicate clearly and concisely.
• A proactive and enthusiastic attitude, with a willingness to learn and adapt.
• While not essential, experience in Investment Banking or a similar environment would be beneficial.

Work Schedule:

• This role requires 3 days per week in the office: Monday, Wednesday, and Thursday. The other 2 days working from home.