Team Secretary at Robert Walters

Duration: 2 months 
Location: London (Fully Remote)

A leading international insurance organisation is seeking a Team Secretary to provide essential administrative and organisational support to their Group Operations and Technology division. This fully remote opportunity, based in London, offers you the chance to play a pivotal role in ensuring the smooth running of day-to-day activities for 2 senior managers. If you are looking for a position where your attention to detail, reliability, and willingness to learn will be valued, this temporary cover role could be the perfect fit.

What you'll do:

• As a Team Secretary, your day-to-day responsibilities will centre around providing dependable administrative support that enables your colleagues to focus on their core objectives. You will coordinate diaries, arrange meetings both virtually and in-person when required, handle routine correspondence with professionalism, and assist with travel logistics.
• Handle basic email correspondence related to administrative tasks, ensuring all communications are clear, polite, and timely.
• Assist with processing expenses, coordinating travel bookings, and managing other routine tasks to help keep operations running smoothly.
• Carry out ad-hoc administrative duties as required by the team or management, demonstrating flexibility and responsiveness to changing needs.
• Support the team with document preparation using Microsoft Outlook, Word, and Excel, maintaining accuracy and confidentiality at all times.
• Collaborate closely with colleagues across departments to ensure seamless communication and effective sharing of information.
• Prioritise multiple tasks effectively while maintaining attention to detail and meeting deadlines consistently.
• Demonstrate a helpful attitude by responding promptly to requests for assistance from team members or stakeholders.
• Contribute positively to team morale by participating in regular check-ins and virtual meetings.
• Maintain reliable attendance and punctuality throughout the assignment period.

What you bring:

• In this Team Secretary position, your proven ability to organise workloads efficiently will be crucial as you juggle diary management, meeting arrangements, expense processing, and ad-hoc requests.
• Previous experience in an administrative or office-based role is desirable
• Excellent organisational skills with strong attention to detail enable you to manage multiple tasks efficiently without sacrificing quality.
• Basic IT proficiency including familiarity with Microsoft Outlook for calendar management as well as Word and Excel for document handling is important.
• Effective communication skills allow you to interact politely with colleagues at all levels while maintaining a helpful attitude.
• A willingness to learn new systems quickly and take direction ensures you adapt smoothly into the team environment.
• Reliability and punctuality demonstrate your commitment to supporting others consistently throughout your assignment.
• A proactive approach combined with eagerness for personal development helps you identify ways to add value beyond routine tasks.
• Ability to work well as part of a team fosters positive relationships built on trust, empathy, and shared responsibility.
• Professionalism in handling confidential information ensures sensitive matters are managed discreetly at all times.