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Main duties and responsibilities

• Provide clerical support to regular team leadership meetings and events including recording of minutes for the project committees and following up the status of actions.
• Maintain financial records including tracking of budget and deliverables, communicating these to the leadership team.
• Organisation of meetings and events both online and in person providing support in preparation and on the day running of events. Tasks will include but are not limited to identifying suitable venues and technology to deliver required outcomes, arranging food, travel and other associated tasks.
• Liaise with the leadership team and researcher to report on events.
• Oversee social media and website, updating with information on a regular basis with support from the wider project team.
• With support from the wider operations and contracts team in the university arrange contracts with other institutions to distribute flexible funds.
• Provide support to the leadership team in communicating with funders.
• Maintain appropriate records including timesheets and other management information to support the preparation of reports relating to deliverables and for audit purposes.
• Provide administrative support for export control, signposting to RPI colleagues for advice and guidance.
• Maintain an accurate record of relevant project documentation, and recording information required for auditing by funding bodies.
• Carry out other duties, commensurate with the grade and remit of the post.

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Main duties and responsibilities

• Act as a recognised source of financial support and advice to Principal Investigators, their staff and other Professional Services staff in managing a complex and diverse portfolio of post award research accounts and doctoral studentship accounts.
• Initiate regular liaison and meetings with both internal and external sources in order to provide financial management information and advice via briefings and reports e.g. external sponsors, Heads of Department, Principal Investigators and Human Resources.
• Supporting the FBP (Finance Business Partner) with administering staff approvals and associated cost distributions for core funded or externally funded posts.
• Analysis and review of individual externally funded project accounts to identify potential under/overspends on a timely basis in order that remedial action may be taken as appropriate.
• Preparation of financial expenditure statements on externally funded projects as required, liaising with departmental staff and other finance or HR teams as appropriate.
• Assist in the preparation of accruals for month end reporting.
• Assist in the review of local accounting and operational finance procedures, internal controls within the Faculty to ensure consistency across departments (and other Faculty teams) and to minimise financial risks. Regularly review service levels to ensure excellent service is provided in the most efficient manner possible.
• Highlighting and disseminating best practice and up to date policy, procedural information as well as sponsor information to Faculty/departments.
• Providing external auditors with relevant information necessary for completing the audit of externally funded projects.
• Plan tasks in accordance with known deadlines, including external sponsor requirements, monthly and annual University financial reporting requirements.
• Lead assigned project teams or contribute as part of a larger project team to support the achievement of a specific objective.
• As a member of our Professional staff you will be expected to demonstrate a commitment to the professional behaviours set out in the Sheffield Professional Framework. Please follow this link for further information: Sheffield Professional Framework.
• Carry out other duties, commensurate with the grade and remit of the post