Executive Assistant - Global Markets at Nomura

Role description:

This is an excellent opportunity for a professional assistant looking for a demanding trading floor role which requires the ability to multi-task effectively and be proactive in a fast paced, dynamic environment.

Role responsibilities overview:

• Provide executive assistant support to GM Executive committee member
• Extensive diary management and meeting co-ordination (room bookings, printing confidential materials, preparation of materials and ADHOC administrative duties)
• Preparation and distribution of papers ahead of committee meetings
• Expenses management and processing receipts/invoices efficiently and in accordance with Nomura’s policies
• Co-ordination of flights, tickets, FX, Accommodation and ground transportation 
• Telephone duties including comprehensive messages and screening calls
• HR administration and maintenance of holiday & planned/un-planned absences log for the team 
• Providing absence cover to other assistants for holidays 
• Reacting to urgent requests
• Opening calls/video conference links when required
• Arranging and liaising with couriers
• Collecting visitors from reception and escorting them to meeting rooms
• Ad-Hoc administrative duties

Skills and experience required:

• Experience in supporting executive level seniority
• Relevant experience within Capital Markets front-office environment
• Ability to work effectively under pressure and in a fast-paced environment
• Excellent verbal and written communication skills 
• Excellent administration, organisational and prioritisation skills 
• Ability to multi-task effectively and to work on own initiative 
• Effective team player with well-developed interpersonal skills 
• Good awareness of confidentiality 
• Organised and detail-oriented 
• Proficiency in Microsoft Office products 
• Ability to interact confidently at all levels